Student
Employment:
Student Employment Procedures
Student Employment Procedures
All student workers must be enrolled at UIS for at least six hours in the spring and fall and should be enrolled at UIS for three hours in the summer. This enrollment is waived in the summer for international students since they may only work on campus. If you are a citizen or permanent resident and have worked as a student worker in the spring but do not take any classes in the summer, you will have FICA/medicare taxes deducted from your salary until fall semester begins and you are registered for the required 6 hours.
Citizens and permanent residents are limited to working no more than 25 hours per week during the fall and spring semesters. Internationals are limited to 20 hours per week during the fall and spring semesters. All students may work up to 37.5 hours per week any week there are no classes or exams and during the summer months.
To work as a student worker, your first step is to visit CareerConnect. Current UIS students have been automatically registered for UIS CareerConnect.
Current UIS Students - To login to UIS CareerConnect, enter your netID (without the @uis.edu portion) as your username.
If this is THE FIRST TIME YOU HAVE LOGGED IN to UIS CareerConnect, use the Need Password button to have your password generated and sent to your UIS email address.
*Any student who has submitted a "Request to Prevent Disclosure of Directory Information" form with Records and Registration has not been registered for UIS CareerConnect. These students will need to manually register for UIS CareerConnect using the form on the CareerConnect homepage.
For help with writing a resume, please contact UIS Career Services at
217-206-6508.
Once you have been notified of an interview you will need to obtain an Application for Student Employment located in the Office of Financial Assistance UHB 1030. You will take this application with you to the interview.
All students are required to complete an I-9 form which can be found in Document Library of CareerConnect. You will need to print this form and bring it to the Office of Financial Assistance along with two forms of the IDs listed on the I-9 form. Most common IDs used are either your student ID, state ID, or a U. S. Passport as well as either a certified copy of your birth certificate (from a government agency) or a social security card.
For your convenience, you may also download, complete and print the I-9 form from the link below.
Your hiring department will then send you a link to Nessie via your UIS e-mail. You must visit the Nessie website and complete additional required forms.
International Students:
Once hired, an International student will need to schedule an appointment with the International Student Services Office (HRB 52). To do so, you need to call (217) 206-6678. Be sure to take your I-9 form as well as your visa, passport, I-94 and any other visa forms.
If you do not have a social security card, you will need to request a letter from the department hiring you. The hiring department must use the supplied template to type the letter and they must sign it before giving it to you. Next, this is taken to the International Student Services office for their signature. Finally, you will take this letter along with your passport, I-20, and I-94 to the social security office at 2715 West Monroe, near the corner of Monroe and Veterans, to apply for a card.
Once you have a social security card, you need to complete the Foreign National Tax Information form in the Payroll Office (HRB 18). To schedule an appointment with the Payroll Office, you should call (217) 206-7211. Be sure to have your passport and visa information with you as well as your social security card when you go there.
Timesheets:
Once you obtain a job, you need to complete a timesheet for each pay period that you work. If your department handles timesheets using the department entry method, you will complete a hard copy timesheet. Be sure to fill in the dates and hours you work for each two week pay period and total your hours at the bottom. Be sure to sign the timesheet and have your supervisor sign it. Submit this timesheet to whomever enters your hours into the payroll system (Check with your supervisor). If you do web entry of your time, your supervisor will explain the web entry procedure. A timesheet is due on the final day you work for that pay period. Be aware timesheets could be due earlier near breaks and holidays notably Thanksgiving and Christmas. Timesheets cannot be submitted online.
Once your appointment is in the payroll system, you will be paid every other Wednesday. This is the same week that your timesheet is due for the next pay period.