What is Federal Work-Study (FWS)?
FWS is a need-based financial aid award that assist students with meeting their educational expenses while allowing students to gain meaningful work experience. FWS has excellent incentives: not only will students gain work experience but the wages from FWS can be reported as “need-based” wages when completing the Free Application for Federal Aid (FAFSA). Other employment opportunities are available for those who do not qualify for FWS but would like to secure employment.
Students – Search for a Student Employment Job
Current UIS students have been automatically registered for UIS CareerConnect. Any student who has submitted a “Request to Prevent Disclosure of Directory Information” form with Records and Registration has not been registered for UIS Career Connect. These students will need to manually register within CareerConnect.
If you are a graduate student who has been selected to fill a student employment position, your position will actually be classified as a graduate hourly job. In order to have your position correctly established in the HR System, and to ensure you are paid, you must complete an Application for Fall/Spring Graduate Hourly Work. This form should be downloaded, and completed by you and your supervisor. Upon completion, it should be submitted to the GA Office in PAC 518.
- Student Employment Procedures (For Students)
- How to use CareerConnect (For Students) [PDF]
- Search Currently Available Jobs (CareerConnect)
- Student Employment Rights and Responsibilities
- Federal Work Study (FWS) Program
- Graduate Students – Fall/Spring Graduate Hourly Work Application
- Graduate Students – Summer Graduate Hourly Work Application
Employers – Hiring Procedures / How to Post a Student Employment Job
All departments wishing to hire student employees will no longer be required to complete an RPS form, you will need to register with CareerConnect to post your position.
- CareerConnect Employer Registration Instructions [PDF]
- Hiring Procedures (For Departments)
- Employer/Supervisor Responsibilities
Using CareerConnect departments will post all student employment positions for at least 3 days and at least 3 candidates must be interviewed before anyone can be hired. This allows everyone an equal opportunity to apply for positions. CareerConnect will collect all resumes for student positions.
- Post a Student Employment/Work Study Job Instructions [DOC]
- Undergraduate Student Employment Checklist [DOC]
4 E-Z Steps for Hiring Undergraduate Students
- Register as an employer in CareerConnect. (Requests reviewed by Financial Assistance)
- After you have received your CareerConnect Logon ID and password, log in to CareerConnect and post your position.
- Sort through the collected résumés and contact the students whom you have selected to interview.
- After you have selected your student(s) to hire, complete an Undergraduate Student Employment Checklist with the student(s) and have them bring it to the Office of Financial Assistance. Once the Checklist is approved, the departmental Front End processor will be notified to Initiate a New Hire or Add a Job (for students currently employed) in Front End.
- During their first week, please assist your new hires with the completion of their forms. Payroll cannot be processed until all new hire forms are completed.
- If you are hiring a student who is currently employed on campus, please contact the other employer(s) and coordinate with them to ensure student does not exceed weekly hour limit.
- Federal regulations require that no student begin working until their I-9 process is completed.
Other Resources for On Campus Employers
Student employment positions are required by state law to pay at least $8.25 per hour beginning July 1, 2010.
- Timesheet [PDF]
- Student Worker Time Reports 2013-2014 (Excel File)Student Worker Time Reports 2014-2015 (Excel File)
The Student Employment Office is located in the Office of Financial Assistance in University Hall, Room 1015. The phone number is (217) 206-6724.