 University
Policy on Personal Phone Calls
University
employees may use University telephones solely for conducting University
business or other authorized uses as defined in this policy.
Guidelines
for Other Authorized Uses
Within these
guidelines, other authorized uses of University telephones are calls
that:
1. Do not
adversely affect the University or the employee's performance of
his/her official duties.
2. Are of
a reasonable duration and frequency, in accordance with the examples
listed under "Examples of Other Authorized Uses" in this section.
3. Could
not have reasonably been made during non-work hours, in accordance
with the examples listed under "Examples of Other Authorized Uses"
in this section.
Examples
of Other Authorized Uses
Examples
of circumstances that fall under the AGuidelines for Other Authorized
Uses@ in this section include, but are not limited to, the following:
Note: In
the context of this policy, "brief" means the time it takes to accomplish
the purpose of the call.
1. An employee
is required to work overtime without advance notice and calls within
the local commuting area (the area from which the employee regularly
commutes) to advise his or her family of the change in schedule or to
make alternate transportation or child- or elder-care arrangements.
2. An employee
makes brief calls to locations within the local commuting area to speak
to a spouse, a minor child, an elderly parent (or those responsible
for them, for example, school or day care center, and nursing home).
3. The employee
makes brief calls within the local commuting area that can be reached
only during working hours, such as a local government agency or a physician.
4. An employee
makes brief calls to locations within the local commuting area to arrange
for emergency repairs to his or her residence or automobile.
5. While
on official business, the employee makes a call of three minutes or
less to announce safe arrival, delay, or a change in plans.
The department
head may request written confirmation from the employee that a call
qualifies under this subsection. If disciplinary action is taken based
on alleged violations of the telephone usage policy, employees may pursue
such action in accordance with the appropriate collective bargaining
agreement.
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