Sustainability

• Overview

• Environmental Audit

• Green Purchasing Guide

• Office Sustainability Tutorials

• Alternative Transportation

Tutorial on Electronic Documents

Introduction

Scanning and storing electronic documents is a more efficient and less costly alternative to copying and storing paper files. Electronic documents can be archived in a network drive, easily accessible to anyone who is granted access. Finally, a high quality scanner will "index" your electronic files, allowing you to perform a keyword search on any word contained within that document.

Part 1: Creating a Dedicated Storage Space

• Create a "Filing Folder" in My Documents
• Request an eDocs site or your department
• Use Blackboard
• Details - Part 1: Creating a Dedicated Storage Space

Part 2: Making Electronic Documents

• Scan and Save
• "Print" to PDF
• Use Descriptive File Names
• Read Part 2: Making Electronic Documents

Part 3: Using Electronic Documents to Save Time and $$$

• Use Windows Search to Quickly Locate Files
• Email PDF Files Instead of Paper Copies
• Read Part 3: Using Electronic Documents so Save Time and $$$

Continue to Part 1: Creating a Dedicated Storage Space