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Credential File Services
A credential file is an official student record. Many employers and graduate schools request credential files during the hiring/selection process. The file is protected as property of the University of Illinois at Springfield. A file will be maintained for two years unless notified otherwise. After two years, the file will be destroyed unless the Career Development Center is notified in writing (every two years) of your wish to maintain the file. No reminder notices will be sent. For a fee, photocopies of your credential file will be mailed or faxed to a prospective employer. It is your responsibility to make sure credential file documents and contact information (e.g. phone number, address, and email address) remain current.
Eligibility
Student or Alumnus of the University of Illinois at Springfield and Sangamon State University are eligible for Credential File Services.
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Fees
Option 1: One-Time Set Up fee - $10 with no free mailings
Option 2: One-Time Set Up fee - $25 with 3 free mailings
All additional Credential requests $7 each
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Registration Process
1. Complete Authorization Form (PDF) to send credentials and pay fee.
2. Submit credential file contents to the Career Development Office (Letters of Recommendation; Official Transcripts; Performance Evaluation or Final Student Teaching Evaluations; Teacher Certification; Resume)
3. Candidates have six (6) months to submit all credential file materials. Incomplete files will be destroyed six months after the date the first item is received in the Career Development Center. It is the Candidate’s responsibility to ensure all credential file materials have been received.
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Credential Distribution Procedure
Recommendation: Credential file contents should be complete prior to being sent to employers. Any additional materials sent separately will be assessed the same rate as a complete file.
1. Employment candidates are expected to send cover letters and a resume to prospective employers prior to any credential request.
2. All documents collected by the Career Development Center will become part of an open/closed permanent file, dependent upon candidate’s preferences (Waiver of Right to Inspect Education Records Form). The credential file should always be kept up-to-date.
3. Per your request, copies of the credential file will be sent to prospective employers and graduate schools. All requests must be made in WRITING and clearly printed or typed to ensure accuracy.
Note: Incomplete written requests will not be processed.
Written request forms with payment should be submitted to:
Career Development Center
University of Illinois at Springfield
One University Plaza
Student Affairs Building, Room 50
Springfield, IL 62703
Fax Number: (217) 206-7544
Email: careerservices@uis.edu
Approved methods of payment include: check, cash, or credit card
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Tools for Credential Files
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