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Mail Services exists primarily for the distribution, collection, and processing of the University Inter-campus, USPS mail, and United Parcel Service. The contents of these are related to the official business of the University. Official University business is defined as being essential to the activities of the institution. Thus, the campus mail system, as part of the University's facilities, is a restricted service. It is not available for the personal use of University employees or for the personal use, private gain, or use by non-University groups for the advertisement of programs or political endorsements not sponsored by the University.
Mail Services at the University of Illinois at Springfield is located in room 114 of the Business Services Building (BSB 114). Mail Services processes all incoming, United States Postal Service (USPS) Mail, United Parcel Service (UPS), Federal Express/Ground (FedEx), DHL, Airborne, intercampus and outbound USPS Mail as well as all outbound packages via UPS.
Departments must submit a bar coded mail authorization slip (signed by the account representative) with each bundle of letters or flats. To obtain a packet of slips contact Mail Services.
All outgoing United States Post Office (USPS) mail must be received by UIS Mail Services no later than 3:30 p.m. to be processed on that day. This allows Mail Services to process the daily mail to meet USPS requirements for pickup. All mail received after that time will be processed the next working day.
United Parcel Service (UPS) shipments must be accompanied with a completed UPS form by the requesting department in conjunction with a signed bar coded mail authorization slip. All UPS packages must be received by UIS Mail Services no later than 3:30 p.m. for shipping that day. Any package received after that time will be processed the next business day.
Standard Mail must be bundled and sorted by departments per USPS regulations.
Instructions for sorting and bundling Standard Mail
Departments who do not wish to sort and bundle their outbound Standard Mail may contact Campus Services to provide this service. Click on the link below for instructions:
Instructions for Mail List Preparation and Submission |
