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University of Illinois Springfield

Academic Staff Handbook University of Illinois Springfield

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Campus Organization and Governance

Chancellor and Vice Chancellors

Under the direction of the president of the University, the chancellor of each of the three campuses serves as the chief executive officer for the campus and vice president for the University. The chancellors are appointed annually by the Board of Trustees on the recommendation of the president.

Reporting to the chancellor on the Springfield campus are the vice chancellor for academic affairs & provost and the vice chancellor for student affairs. As chief academic officer under the chancellor, the provost serves as chief executive officer in the absence of the chancellor. The provost is appointed annually by the Board of Trustees on recommendation of the chancellor and the president (with the advice of the campus senate).

Divisions

The University of Illinois Springfield comprises three divisions: The Chancellor’s Division, the Academic Affairs Division, and the Student Affairs Division.

  1. The Chancellor’s Division is the chief executive office of the campus and is responsible for the overall administration of the campus. Staff in the division coordinate public relations, community outreach, and event planning. Along with the chancellor’s immediate staff, the following offices also work within this division: the Office of Access & Equal Opportunity, Constituent Relations, Development, Campus Legal Counsel, Campus Relations, Human Resources, Campus Police, Campus Services, and Web Services. Read more about the Chancellor’s Division
  2. The Academic Affairs Division coordinates campus operations and activities surrounding the implementation and achievement of the campus’ academic mission, including campus planning and budgeting. Units include the four colleges (College of Business and Management, College of Education and Human Services, College of Liberal Arts and Sciences, and College of Public Affairs and Administration) as well as Brookens Library and the Center for State Policy and Leadership. The division also includes Academic Human Resources, Budget & Financial Analysis, Graduate Assistantships, Graduate Education, Grants, Contracts, & Research Administration, Information Technology Services, Institutional Research, International Programs, Sangamon Auditorium, and Undergraduate Education. Link to the Academic Affairs website
  3. The Student Affairs Division coordinates student life including intramural athletics, student organizations, and cultural attractions. Support services add convenience, from housing to health care to computer labs. Units within the Student Affairs Division include Admissions, Career Development Center, Counseling Center, Cox Children’s Center, Disability Services, Financial Assistance, Food Service, Health Service, Housing & Residential Life, International Student Services, Journal Newspaper, LGBTQA Resource Office, New Student Orientation & Parent Relations, Records & Registration, Recreational Sports, Student Life, Volunteer & Civic Engagement Center, and the Women’s Center. Link to the Student Affairs website

Campus Senate

The University Statutes provide for the establishment of a senate on each campus. The Campus Senate is the representative, deliberative, and consultative voice of the campus community on matters of educational policy. The Campus Senate may exercise legislative functions in matters of educational policy affecting the University as a whole or its own campus only. No such senate action takes effect until it has been submitted to the University Senates Conference and either approved by the Board of Trustees or approved in a manner agreed to by the Board.

At UIS, the Campus Senate governance system consists of the Campus Senate and its various standing committees, and selected members of the Campus Senate who serve on the University Senates Conference.

All vice chancellors, associate vice chancellors, directors, deans, and executive officers of comparable academic, administrative, and service units who are not members of the senate have floor privileges on matters of concern to their units when such matters are before the senate for debate.

The Senate may appoint such other standing committees as the Senate shall deem necessary and proper. The Senate may also enable any ad hoc committees it deems reasonable and proper, except that no ad hoc committee will be created which will duplicate the work of a standing committee.

Faculty Advisory Committee

University statutes call for the tenured and tenure-track faculty on each campus to elect a Faculty Advisory Committee (FAC). Any member of the Faculty Advisory Committee electorate is eligible for membership on the committee except those who hold an administrative appointment.

The committee provides for the orderly voicing of suggestions for the good of the University and affords added recourse for the consideration of grievances. It also furnishes a channel for direct and concerted communication between the faculty and the administrative officers of the University, its colleges, schools, institutes, divisions, and other administrative units on matters of interest or concern to the academic staff or any member of it. The chair of the Faculty Advisory Committee participates with the provost and the chair of the Campus Senate in the appointment of faculty members to serve on Faculty Grievance Hearing Panels.

Academic Professional Advisory Committee

The Academic Professional Advisory Committee (APAC) established by University Statutes, serves in an advisory role to the chancellor and provides representation of academic professionals in governance. The functions of APAC are:

  1. to provide for the orderly voicing of suggestions for the good of the University;
  2. to furnish a channel for direct and concerted communication with administrative officers of the University and its various units;
  3. to facilitate the professional development of academic professionals; and
  4. to afford added recourse for the consideration of grievances.

APAC is composed of 10 elected members plus appointed representatives from the chancellor, provost, campus Human Resources Office, and Civil Service Advisory Council, for a total of 14. APAC holds regular monthly meetings, advises the chancellor on matters affecting academic professional staff, and reports to the chancellor and the academic professional staff at least once a year. The Committee plays an active role in administrative and governance processes on campus, as well as selecting representatives to the University Professional Personnel Advisory Committee.

Civil Service Advisory Council

The Civil Service Advisory Council (CSAC) comprises 15 members nominated and elected by civil service employees. The Council serves as an advisory group in the formation and implementation of policies and procedures relating to civil service employees. It meets monthly to study and make recommendations regarding campus conditions of employment, problems, and needs at the request of civil service employees, campus administration, or upon its own initiative

As necessary, CSAC provides representatives to the various committees that support and review campus activities. The Council appoints representatives to attend regular meetings of advisory groups, including the University of Illinois Employee Advisory Committee (UIEAC), State Universities Civil Service System Advisory Committee (SUCSAC), and State University Retirement System Member Advisory Committee (SURSMAC). The council also raises money for the staff scholarship fund.

Student Government Association

The Student Government Association is the officially recognized student organization of the University of Illinois Springfield which represents the students of UIS both in the internal and external community and acts as the instrument through which students are able to provide input into the internal policies of the University. The SGA has the authority to represent the student body through the election of Student Senators and officers.

The objective of the SGA is to promote a democratic form of student government; to provide students a forum for student issues; to offer the opportunity for leadership development in the individual, and to promote social, cultural, educational, and recreational activities for students.

Any person enrolled as a student for academic credit in any course offered under the auspices of the University of Illinois Springfield shall be automatically considered a member of the student body; except a person who is concurrently a member of the University of Illinois faculty, civil service, or administrative staff.

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