Academic Employment: Payroll Information
All academic staff members are compensated for services in 12 monthly installments or on a pro rata basis for shorter periods. Services over the academic year (August 16-May 15) are paid over 12 months (August 16-August 15). Certain exceptions allow for compensation for services in nine monthly installments for nine-month academic year service. The exceptions include graduate assistants, visiting faculty, faculty on terminal year contracts, and faculty who as employees of Sangamon State University were paid their nine-month academic year contract salaries in nine monthly installments (August 16-May 15) and who chose to continue that arrangement.
Paydays are scheduled for the 16th of each month. When the 16th day falls on a holiday or on a weekend, the payday occurs on the immediately preceding work day.
Earnings are electronically deposited into a financial institution based on account informationprovided by employees in NESSIE. If an employee has not signed up for direct deposit, his/her paycheck will be deposited to a paycheck plus card which may be used as an ATM/debit card.
Federal and state taxes are withheld from each paycheck. The amount depends upon the employee’s salary and the number of allowances claimed. Changes in tax withholding should be made through NESSIE.
A standard deduction is made for the contribution to the State Universities Retirement System (8 percent of gross salary). Employees hired after March 31, 1986, have 1.45 percent deducted from their paychecks for Medicare. Additional standard deductions include a member contribution for health insurance as well as for dental coverage unless opted out due to other coverage.
Deductions requested by the employee are reported on the paycheck stub. These deductions may include parking fees, contributions to a campus charity drive, and deferred compensation plans. Voluntary deductions are executed each month. For information about changing voluntary deductions, contact the office that set up the deduction.
Garnishment of Salary
In some cases a creditor may go to court and obtain a judgment against an employee regarding an outstanding debt. In this case documents are served on the University and deductions will be made as ordered by the court. Payroll will notify any affected employee of garnishment.