Administrative Support
Public Relations
Campus Relations
Campus Relations seeks to create positive images of and provide accurate information about the campus for internal and external constituencies. It informs students, faculty, staff, and the surrounding community about activities, programs, lectures, and performances at UIS, as well as changes, policies, developments, and new initiatives. Campus Relations also acts as liaison between UIS and the media concerning news, features, and advertisements. Official campus publications, such as the view book, catalog, campus directory, and course schedules, as well as promotional and publicity materials, are developed or reviewed by Campus Relations. All marketing and UIS website activities for the campus are within the purview of Campus Relations.
- Location: PAC 565
- Contact: (217) 206-6716
- URL: http://www.uis.edu/campusrelations/
Campus Information
Campus information is available from Campus Relations (PAC 565), in Brookens Library, or by visiting the UIS homepage.
Campus Periodicals
Several campus periodicals are available. The UIS NewsBureau is available electronically to the entire campus and The Journal is also distributed campus-wide. To obtain a copy of the other periodicals listed below, contact the respective publishing office.
- The UIS NewsBureau, an electronic newsletter for UIS faculty and staff, is published on an ongoing basis by Campus Relations during the academic year. (http://www.uis.edu/newsbureau/).
- The Journal, a student newspaper, is published every Wednesday during the academic year, except during the summer and holiday and spring breaks. (http://www.uis.edu/journal/).
- Horizons, the UIS Alumni Association’s newsletter, is published four times a year and sent to all UIS alumni. (http://www.uiaa.org/spfld/).
- Illinois Issues, a monthly magazine on Illinois government and public affairs, is published by the Center for State Policy and Leadership. (http://illinoisissues.uis.edu/).
- The Roster of State Government Officials is a supplement to the Illinois Issues magazine that is published annually by the Center for State Policy and Leadership.
- State Politics & Policy Quarterly, an official scholarly journal of the American Political Science Association, covers issues facing state governments across the nation. It is published by the Institute for Legislative Studies in the Center for State Policy and Leadership at UIS.
- Faculty and staff information is collected and updated by Campus Relations for the electronic campus directory on the UIS website. In addition to listings for individual faculty and staff and students, the directory contains campus fax numbers, academic program listings, and a list of UIS and U of I administrative offices. It is updated as needed by contacting Campus Relations.
Campus Tours
Individual or group tours of the campus are available by calling the Office of Admissions and Records (6-4847). Each tour is planned to meet the specific needs of the group and arrangements should be made in advance.
Freedom of Information Act
The director of public relations (PAC 565, 6-6716) is the public records officer for UIS. All inquiries for access to campus information under the Freedom of Information Act (FOIA) must be made in writing to:
Public Records Officer
Freedom of Information Act Request, PAC 565
University of Illinois at Springfield
One University Plaza, MS PAC 563
Springfield, IL 62703-5407.
Media Relations
Campus Relations is responsible for gathering, preparing, and disseminating news about the UIS campus. The office provides local, area, and statewide media news services, newspapers, television and radio, magazines, and professional journals with news related to UIS, its staff, faculty, and students. Campus Relations staff work with faculty, staff, students, departments, and administrative offices to learn of newsworthy research and other activities on campus and to make UIS expertise available to news media. The staff also serve as consultants to those who seek assistance with public relations/publicity and advise faculty and staff on responses and approaches to media. The director of public relations, who is the director of Campus Relations, is the official spokesperson for the campus.
Press Releases/Publicity/Marketing
Campus Relations is responsible for writing and issuing press releases for the entire UIS campus. Staff gather information and distribute releases to the media and to other organizations and individuals as requested. Faculty and staff are encouraged to use Campus Relations for this service to ensure consistency and uniformity in style and presentation. News outlets are familiar with press releases from UIS that are distributed by Campus Relations, thereby establishing immediate credibility.
In addition to handling press releases for the campus community, Campus Relations helps publicize activities and events at UIS, developing publicity and marketing strategies to fit the particular occasion, event, or activity. News conferences are held on those occasions when Campus Relations determines they're merited.
Services include:
- writes news releases and distributes them via fax and email to local and area media;
- pitches story ideas to the media;
- contacts editors and reporters about coverage of events;
- assists in preparing for an interview with a member of the media;
- assists in designing flyers for events;
- assists in obtaining corrections, if errors are made in the factual content of stories;
- distributes media advisories in advance of events;
- arranges all details for news conferences;
- prepares media packets for news conferences;
- posts all news releases on the UIS web site;
- prepares news in print and electronic format for the UIS NewsBureau;
- provides a photographer for some events;
- provides campus photos for use on web sites;
- provides materials about UIS for conferences or visits to other countries;
- prepares academic program fact sheets for marketing and general information;
- prepares all recruitment publications; and
- prepares all marketing/advertising campaigns.
An Experts/Speakers Guide
An Experts/Speakers Guide containing the names of UIS faculty and staff who are available to speak about various topics is maintained by and available online at www.uis.edu/newsroom/guides/experts.html. If you would like to be included in the guide, please contact Campus Relations, 6-6716.
