Administrative Support
General Policies
Alcoholic Beverages Policy
The possession, consumption, delivery, and sale of alcoholic beverages on University property is regulated by state statute, Board of Trustees' Guidelines, and campus policy. Sale and delivery of alcoholic beverages is in accordance with Illinois Compiled Statutes and Policy and Guidelines approved by the Board of Trustees on October 15, 1987. The Vice Chancellor for Administrative Affairs is the Chancellor's Designee for matters related to the possession, consumption, delivery and sale of alcoholic beverages on campus property.
Alcoholic beverages may be delivered to and sold at ONLY the UIS property specified herein and only provided that with respect to conference and convention activities, alcoholic beverages shall be limited to the use of participants in conventions and conferences, or in cultural or educational activities, and provided further that the faculty or staff of the university or university members of the sponsoring organization are active participants.
The Board of Trustees’ Guidelines for the Sale and Delivery of Alcoholic Beverages, as approved on October 15, 1987 are as follows:
- The sale or serving of alcoholic liquors would be limited to convention and conference participants and participants in cultural or educational activities provided that faculty or staff of the University or University members of the sponsoring organization are active participants in the conference or convention.
- The facility directors would be responsible for providing liquor service in accordance with state law and University policies.
- The sale or serving of alcoholic liquors would be handled exclusively by established campus food and beverage service operating units.
- The specific approval of the Chancellor would be required on an event-by-event basis to sell or serve alcoholic liquors.
- The space within a building authorized for the sale or serving of alcoholic liquors would be conducive to control and privacy.
- Convention and conference participants and participants in cultural or educational activities would not be permitted to provide their own alcoholic liquors.
I. Campus Regulations for the Sale of Alcoholic Beverages: The following policy shall apply to the sale, delivery, possession and consumption of alcoholic beverages at the University of Illinois at Springfield.
A. The sale, delivery, possession and consumption of alcoholic beverages in or on any property controlled by the University of Illinois at Springfield are strictly prohibited, except as otherwise provided in this policy.
B. Campus Regulations for Sale, Delivery, and Serving of Alcoholic Beverages:
The following regulations apply whenever a sale or commercial delivery of alcoholic beverages takes place on campus. Any manner of paying for the alcoholic beverages by participants of an event constitutes a sale. This includes both direct and indirect payments for the alcoholic beverages by the participants. A sale takes place whenever the cost burden for the alcoholic beverages rests with the participants. Examples of indirect payments include payment for a meal the cost of which includes alcoholic beverages and the payment of an admission fee or an event fee, part or all of which covers the cost of the alcoholic beverages.
- The sale, delivery, or serving of alcoholic beverages on campus property is limited to convention and conference participants and participants in approved cultural or educational events provided that faculty or staff of the University or University members of the sponsoring organization are active participants in the conference or convention. No alcoholic beverages shall be sold or served to individuals under 21 years of age.
- Approved events referred to in B(1), above, must be specific functions, meetings, and/or activities which have a stated professional, educational, or public service purpose.
- Alcoholic beverages may be sold or delivered only at the following specified locations:
- The Public Affairs Center: The areas of the Public Affairs Center in which alcoholic beverages may be sold, delivered, possessed or consumed include the Hatmaker Room, Pearson Room, Chancellor’s Suite, PAC restaurant, Studio Theatre, PAC cafeteria, atrium, second floor adjacent to auditorium and PAC conference rooms as well as the outdoor areas immediately adjacent to the PAC.
- The Student Center: The areas of the Student Center in which alcoholic beverages may be sold, delivered, possessed or consumed include the gymnasium, recreation center and lounge areas.
- The Student Commons: The areas in the Student Commons Building in which alcoholic beverages may be sold, delivered, possessed or consumed include all rooms as well as the outdoor areas immediately adjacent to the Student Commons building.
- The Health and Sciences Building: The areas of the Health and Sciences Building in which alcoholic beverages may be sold, delivered, possessed or consumed include the Art Gallery on the second floor and the lounge on the first floor as well as the outdoor patio immediately adjacent to the lounge.
- The Women’s Center: Alcoholic beverages may be sold, delivered, possessed or consumed in the Women’s Center.
- Outdoor Areas: Outdoor areas in which alcoholic beverages may be sold, delivered, possessed or consumed shall include any defined area approved for use in connection with an event permitted under the University's policy regulating use of outdoor areas on campus.
- The campus food service unit designated by the Vice Chancellor for Administrative Affairs as the agent allowed shall have exclusive authority to sell alcoholic beverages on the campus of the University of Illinois at Springfield. Participants may not provide their own alcoholic beverages.
- Sale, delivery, possession or consumption is limited to those activities for which a written application has been submitted and approved in accordance with Paragraph C below.
C. Permission to sell, deliver, possess or consume alcoholic beverages in any of the areas described in Paragraphs B(3)(a)-(f) may be sought by submitting an application to the Vice Chancellor for Administrative Affairs, who is the Chancellor’s designee for purposes of approving Alcoholic Beverages Requests. [See Alcoholic Beverages Request Form A, a copy of which is attached hereto.] Arrangements may not be finalized until this approval has been obtained in writing. There will be no standing approvals. Prior to submission to the Vice Chancellor for Administrative Affairs for final approval, applications shall first be submitted for review and recommendation for approval to the appropriate University official, to wit:
- Faculty, academic support staff and faculty/academic organizations shall submit applications to the Vice Chancellor for Academic Affairs.
- Administrative support staff and organizations shall submit applications to the Vice Chancellor for Administrative Affairs.
- Students and recognized student organizations shall submit applications to the Vice Chancellor for Student Services.
- Individuals and groups not associated with the University shall submit applications to the Vice Chancellor for Administrative Services.
- The Chancellor’s Office, the Foundation, and the Alumni Association shall submit applications to the Chancellor or the Chancellor’s designee.
- Events involving requests for the sale, delivery, or serving of alcoholic beverages must comply with all other requirements set forth in Regulations Governing the Use of University Facilities.
The Vice Chancellor for Administrative Affairs exercises authority as the Chancellor’s designee and the Chancellor has inherent authority to grant or deny final approval.
II. Campus Regulations for Possession and Consumption (Not Sale) of Alcoholic beverages: The following regulations apply to the possession and consumption of alcoholic beverages when a sale of such beverages is not involved; that is, when the cost burden for such beverages is not borne directly or indirectly by the participants.
A. Possession and consumption only are permitted in private living areas in accordance with the following:
- Private living areas shall be defined to include the Chancellor's house and the individual apartments or patio areas of university housing units, but shall not include any lounge, recreational area, multi-purpose area or general television room in said university housing units.
- Possession and consumption are limited to residents and/or invited guests who are 21 years of age or older.
- Possession and consumption are limited to personal use or a private party not involving a cover charge or other exchange of money for alcoholic beverages.
B. Alcoholic beverages may be possessed and consumed at approved events. To be considered an approved event the function must:
- Be approved in writing in advance of the event by the Dean or Director of the Academic or Administrative Unit (Request Form B attached), and submitted to the Vice Chancellor for Administrative Affairs for final approval;
- Be hosted and/or controlled by a University unit;
- Be closed in the sense that there are specific invitees;
- Be conducted at a location specified in Paragraph B(3)(a)-(f) above and in a physical setting that is conducive to control and reasonable privacy;
- Be of a social or educational nature, such as a reception, dedication or recognition program, rather than of a recreational or entertainment nature; and
- Must not have either a direct or indirect charge to participants for alcoholic beverages.
C. Funding of Alcoholic Beverages Purchases. University policies governing the use of University funds for the purchase of alcoholic beverages are as follows:
Alcohol may be charged in reasonable and proper amounts when associated with University activities. Alcohol may be charged only to gift accounts; self-supporting (Ledger 3) accounts may be used when the participants of the event pay a fee to cover the cost. Under no circumstances can state appropriated (Ledger 1), grant accounts (Ledger 5), or student fee accounts be used for the purchase of alcoholic beverages.
Reasonable and proper is defined as twice the meal allowance, including alcoholic beverages. Vouchers which exceed the reasonable and proper amount are reviewed by the Accounting Office and require the approval of the Vice Chancellor or Dean.
A request for an exception to any U of I policy should be sent to the Accounting Office for review and appropriate referral.
III. General Regulations and Principles: The following regulations apply to sections I and II above:
- Where permitted under these policies, the use of alcoholic beverages on the University campus shall be considered a privilege and use may be refused or withdrawn if the use interferes with the decorum and academic atmosphere of the campus. Alcoholic beverages possessed in violation of this policy may be confiscated and those responsible for the violation may be subject to administrative and/or civil action.
- No state funds (including student fees) shall be expended for the purchase of alcoholic beverages sold, delivered, possessed or consumed on campus under this policy.
- Individuals and/or organizations sponsoring activities at which alcoholic beverages are sold, delivered, possessed or consumed are responsible for their own conduct and for insuring compliance with these policies and with all applicable laws. Persons or organizations violating either applicable laws or these policies are subject to the university disciplinary action and/or prosecution under State law.
- The University assumes no responsibility or liability for individuals or organizations conducting events at which alcoholic beverages are served or consumed.
- The University reserves the right to withhold approval of possession, consumption, delivery and sale of alcoholic beverages to any organization, group, or individual at any time and for any reason deemed appropriate by the University. That decision is discretionary and lies wholly with the University which will base such judgments on what the University believes to be in its best interest.
- The offices of the vice chancellors for academic affairs, administrative affairs and student services, the management of the facility in which a function is held, the function sponsor, and the University police share within their own areas of jurisdiction responsibility for the enforcement of this policy.
- As the Chancellor's designee, the Vice Chancellor for Administrative Affairs is responsible for obtaining and renewing the liquor licenses and the dram shop insurance coverage, performing monitoring functions and submitting related reports, and for obtaining the necessary funds to pay the insurance premiums and liquor license fees.
- Bulletin Board Guidelines
There are two types of bulletin boards on the UIS campus: campus general information bulletin boards and department/program/unit-specific bulletin boards. The guidelines below pertain only to campus general information bulletin boards which include the outdoor directories. Guidelines for department/program/unit bulletin boards are determined by the entity responsible for them; materials should not be posted on them without prior approval.
Guidelines:
- Posters, defined as any handbills, flyers, signs, notices, or other hand or machine-printed materials, may not exceed 78 inches (17" by 22") in perimeter.
- Walls and doors (that don't belong to individual office occupants), windows, ceilings, floors, elevators, phone booths, trash receptacles, trees, light standards, permanent signs, other interior or exterior building surfaces, and similar locations are not appropriate places for posters. Posters found in such places will be removed by physical plant staff.
- The campus reserves the right to remove any materials from campus general information bulletin boards that are clearly obscene or otherwise in violation of state or federal law or city ordinances.
- Each campus general information bulletin board will contain a small sign at the top stating that the campus reserves the right to clean off the boards periodically. Physical plant staff will remove materials from the boards at the end of each semester; items announcing dated events will be removed after the date of the event.
A list of campus general information bulletin board locations is available from Campus Relations (PAC 565, 6-6716).
Policy and Program for Drug Prevention
The unlawful possession, use, or distribution of illicit drugs and alcohol presents both legal and health risks to the individual which can have a significant adverse effect on the campus community. Therefore, campus standards of conduct for students and employees prohibit the unlawful possession, use or distribution of illicit drugs and alcohol on premises owned or controlled by the University of Illinois at Springfield. The unlawful possession, use or distribution of illicit drugs or alcohol is prohibited during any activity conducted or sponsored by the campus or by any organizational unit of the campus, including employment or course-related activities.
Risks of Illicit Drug and Alcohol Abuse
The legal sanctions which can be imposed for unlawful possession, uses or distribution of illicit drugs and alcohol are severe. A first offense of illegal possession of cannabis and alcohol under Illinois law is a misdemeanor. A first offense of illegal possession of a controlled substance under Illinois law is a felony. Penalties under Illinois law for possession include probation or imprisonment, fines and forfeiture of personal property related to the illegal possession. The penalties progress for subsequent convictions of possession. The distribution or sale of certain illicit drugs under Illinois law is a Class X felony with mandatory imprisonment, as well as fines and forfeitures. The Federal law on illicit drugs is equally severe. Federal penalties include imprisonment, fines, forfeiture of personal property and denial or revocation of Federal benefits and licenses (financial aid, federal contracts, professional licenses, firearm permits, etc.). Illinois has included the denial of licenses and benefits in some cases as well.
The health risks of illicit drugs and alcohol abuse include immediate impairment, long-term effects and withdrawal syndrome. The immediate impairments caused by illicit drug and alcohol abuse are both mental and physical. Mental impairments include the false sense of euphoria, disorientation, illusions, hallucinations, abnormally relaxed inhibitions or abnormally heightened alertness or excitation. Physical impairments include poor perception of time and distance, loss of motor control, nausea, insomnia, increased pulse rate and blood pressure and changes in appetite. These impairments can make normal activity, such as driving or working with equipment, life threatening. The use of illicit drugs or alcohol during pregnancy can cause birth defects or pre-natal addiction.
Long term effects of illicit drugs and alcohol can include addiction or dependence, damage to vital organs, paranoia, possible psychosis, fatigue, hallucinations, agitation, memory loss and impaired thought process. Overdoses can cause weak and rapid pulse, coma and death. Withdrawal syndrome can include insomnia or long periods of sleep; convulsions, tremors or cramps; nausea or loss of appetite; anxiety, depression, irritability, hyperactivity or disorientation. Withdrawal from some depressants can cause death.
Information about specific legal sanctions and the detailed effects of various drugs and alcohol is available from the offices of Campus Health Services, the vice chancellor for student affairs, and Human Resources.
Available Services
To assist students and employees who may have a problem with illicit drug or alcohol use, several counseling, treatment, rehabilitation, and re-entry programs are available. In addition to the programs listed below, employees are entitled to use the Employee Assistance Program administered by the Illinois Department of Central Management Services. Individuals are encouraged to contact these programs directly or through the Campus Health Services (6-6676) or Counseling Center (6-7122):
- St. John’s Hospital Chemical Dependency Rehabilitation Program, 800 East Carpenter, Springfield, IL, (217) 525-5629
- Triangle Center, Inc., 120 North 11th Street, Springfield, IL, (217) 544-9858
- The Lighthouse, 702 West Chestnut, Bloomington, IL, (309) 827-6026
- Bromenn Healthcare, Franklin Avenue, Normal, IL, (309) 454-0702
- Hyland Center of St. Anthony’s Medical Center, 10020 Kennerly Road, St. Louis, MO, (314) 525-7200
Sanctions
Possession or distribution of illicit drugs or alcohol will be reported to the Campus Police Department. Campus disciplinary sanctions for possession or distribution of illicit drugs or alcohol in violation of this policy shall be:
- By employees, either suspension without pay or termination;
- By students, suspension or expulsion.
Campus sanctions for the use of illicit drugs or alcohol in violation of this policy shall normally be:
- By employees, a written reprimand to the personnel file for a first offense, a suspension and required program of treatment for a second offense, termination for a third offense;
- By students, a warning and required counseling for a first offense, probation and required treatment for a second offense, expulsion with the required completion of a rehabilitation program prior to readmission for a third offense.
Circumstances which endanger the health or safety of others or in which damage to property occurs may warrant that a more severe sanction be imposed.
Statement on a Drug-free Workplace
The University of Illinois at Springfield is committed to providing a drug-free workplace in compliance with the federal Drug-Free Workplace Act of 1988. The unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited on University premises. Violations of this prohibition may result in the imposition of disciplinary action up to and including termination. Violations may also result in mandatory participation in an approved drug abuse assistance or rehabilitation program.
The abuse of controlled substances may seriously injure the health of employees, adversely impair their performance and endanger the safety and well-being of fellow employees, students and members of the general public. The campus, therefore, encourages employees who have a problem involving the use of controlled substances to seek professional advice and treatment. A list of available drug counseling, rehabilitation and employee assistance programs may be obtained from the Human Resources, the Vice Chancellor for Academic Affairs Office, the Campus Health Service, or the Office of Student Affairs.
As a condition of employment under federal grants and contracts, each employee must abide by the terms of this statement. Each employee must notify the Campus Legal Counsel no later than five days after any conviction, plea of no contest or the imposition of penalties or sentencing by a state or federal court for a violation of a local, state or federal drug-related law, if such violation involves campus premises or involves activities engaged in during work on a federally funded project. The campus, in turn, is obligated to notify the federal granting agency within 10 days of receiving such notice from an employee or otherwise receiving actual notice of court action. Within 30 days of receiving such notice, the campus will take appropriate personnel action against such an employee up to and including termination, or will require such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved by a federal, state or local health, law enforcement or other such agency.
A copy of this statement has been provided to each employee and student employee of the campus. Each employee and student employee hired after the issue date shall be given a copy of the above statement and shall acknowledge in writing receipt of the statement.
Personal Property on Campus
Personal property, including books, brought to campus premises should be identified. The campus/University cannot assume responsibility for any loss, theft, or damage to personal property. Safeguard belongings in offices, classrooms, and laboratories by not leaving them unattended.
See also:
Lost and Found in this section of the handbook
No Smoking Policy
No smoking is permitted inside the buildings and structures of the University of Illinois at Springfield, including building stairwells and spaces between the inner and outer doors of buildings.
Smoking outdoors adjacent to buildings and structures is permitted only in designated smoking areas. Clear signage shall be provided to implement this policy. No smoking is permitted in Kiwanis Stadium, on the athletic fields or outdoor recreation areas except in their designated smoking areas.
Smoking is not permitted in any university-owned vehicle.
Voluntary compliance with this policy is expected. If a violation occurs, students, staff, faculty and administrators are expected to inform the violator and seek voluntary compliance. Disciplinary action may occur for continuing violations of the policy.
Violations can be reported to the Campus Police. After explicit warning by the Campus Police, continuing violations of the law in indoor spaces will constitute a violation of the Illinois Clean Indoor Air Act.
The administration will periodically review the implementation of this policy to identify changes that should be made. Changes in implementation will be reported to the Campus Senate and to the campus community.
The office of Human Resources will periodically provide opportunities for students, staff and faculty to participate in “quit smoking” programs.
Solicitation Policy
Solicitation of any employee for organizational membership and/or funds or for the sale of items shall be prohibited except as specifically authorized by the unit head or another appropriate campus official.
All questions and requests are handled by the vice chancellor for student affairs.
