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University of Illinois Springfield

Academic Integrity University of Illinois Springfield

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Suspected of Violating

Caution!

Once a faculty member has notified the student in writing that s/he suspects the student to have violated the Academic Integrity policy, the student may not change his/her registration in the course while the case in pending or if the determination has been made that the student has violated the policy. Any attempt to withdraw from the course will result in a separate violation of the Academic Integrity Policy.

Professor Suspects a Violation

  • If a faculty member suspects that a student has violated the UIS Academic Integrity Policy, the faculty member contacts the Provostís Office to determine if the student has a previously recorded violation.

Prior Violations Recorded

  • If the student has a previously recorded violation, the violation inquiry is automatically referred to the Academic Integrity Council for review by a hearing panel.

No Prior Violations Recorded

  • If the student has no previously recorded violation, the faculty member notifies the student in writing that s/he suspects the student has violated the Academic Integrity Policy. The student then has ten business days to respond to the allegation.
  • If the student fails to respond in ten business days, the faculty member automatically refers the case to the Academic Integrity Council for review by a hearing panel.
  • If the student responds within the ten business days allotted, the faculty member and the student discuss the allegation. Either the faculty member or the student may request the assistance of the head of the department for which the course falls under and/or the Dean.
  • If after discussions the faculty member determines no violation occurred, the matter is terminated.
  • If after discussions the faculty member still maintains that a violation occurred, the student and faculty member may pursue an informal resolution.
  • If the student fails to admit to a violation or disagrees with the sanction imposed, either party may request the case be referred to the Academic Integrity Council.

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Informal Resolution

  • If both the student and faculty member agree that the studentís responsibility in violating the Academic Integrity Policy and the sanction imposed, the faculty member must submit an ìInformal Resolution Formî to the Academic Integrity Council as well as, copies to the student and the Office of the Provost for official record.
  • The Office of the Provost will review all reports of academic dishonesty to verity whether the reports indicate whether the student has other violations of the Academic Integrity Policy. If the Provost finds repeat offenses, the Provost shall automatically refer the case to the Academic Integrity Council for review by the hearing panel.
  • Cases not resolved through Informal Resolution will be referred to the Academic Integrity Council for review by the hearing panel.
  • Case Brought Before Hearing Panel
  • If the student has a previously recorded violation, the violation inquiry is automatically referred to the Academic Integrity Council for review by a hearing panel.
  • Cases not resolved through Informal Resolution will be referred to the Academic Integrity Council for review by the hearing panel.
  • A hearing is initiated when either the student or faculty member requests a hearing from the Academic Integrity Council.
  • A member of the Academic Integrity Council will contact the student before the hearing to review hearing procedures and processes and after the hearing to discuss ramifications of the finding and the studentís options for appeal.
  • Hearings can be conducted using technologies approved by the presiding Academic Integrity Council presiding officer for students or faculty members whose physical presence would prove a hardship.
  • Normally, a hearing panel will consist of a presiding officer, two faculty and one student members who are selected by the Academic Integrity Council chair from a pool of faculty and students solicited by the Academic Integrity Council. An alternate is also selected to serve in case a panel member needs to be excused during the course of the hearing.
  • Decisions are determined by a majority vote (two or more), with the presiding officer voting only in the case of a tie.
  • Students have the right to object to any member of the hearing panel that they believe carries a bias in the case. The presiding officer determines whether to act in such an objection. In addition, members of the hearing panel retain the responsibility of removing themselves in cases in which a conflict of interest exists.
  • While not possible in all cases, a hearing should occur no later than 20 business days after the Academic Integrity Council receives the request for a hearing.
  • The presiding officer notifies the student of the allegation in writing, including the faculty memberís report, and requests a written response to the allegation from the student. Any written response becomes part of the record and is reviewed by the hearing panel in preparation for the hearing.
  • The faculty member and the student may submit a list of witnesses to appear at the hearing. Witnesses are limited to those individuals who are able to present direct evidence to the allegation. Prior to the hearing, the presiding officer determines who will be called as a witness during the hearing.
  • See below for complete hearing panel processes.

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Informal Resolution Sanctions

Possible sanctions include one or more of the following:

  • Formal Warning
  • A reduction in grade for the assignment and/or reduction in the grade for the course
  • A failing grade for the assignment and/or reduction in the grade for the course
  • A failing grade for the course
  • A failing grade for the course with a transcript notation of academic dishonest
  • Rescinding or changing a grade for a past course in which a violation occurred
  • Successful completion of a university-sponsored non-credit seminar on academic integrity
  • Other sanction(s) as appropriate and agreed upon in writing

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Hearing Panel Sanctions

  • If the hearing panel determines that the allegations are unfounded, no sanctions will be imposed.
  • If this is the studentís first violation and the faculty member or program has provided a clear statement about academic integrity violations to the student, the hearing panel shall not normally substitute a sanction.
  • Possible sanctions include one or more of the following:
    • Formal warning
    • A reduction in grade for the assignment and/or an additional reduction in the grade for the course
    • A failing grade for the assignment and/or an additional reduction in the grade for the course
    • A failing grade for the course
    • A failing grade for the course with a transcript notation of academic dishonesty
    • Rescinding or changing a grade for a past course in which a violation occurred
    • Rescinding admission into the university, department, program, or internship
    • Rescinding of academic degree or certificate
    • Disciplinary probation
    • Successful completion of a university-sponsored non-credit seminar on academic integrity
    • Community work assignment for a specified period of time
    • Removal of the privilege of representing the university in any official function or leadership position. Sanctions that suspend the studentís privileges shall have a set duration indicating when and under what conditions the student may regain said privileges.
      Examples include, but are not limited to intercollegiate athletics, peer mentors, student organization leadership positions, student ambassadors, cheerleaders, committee membership and/or officer positions, and residence assistants.
    • Disciplinary suspension from the university for one or two semesters, excluding summer terms. Students suspended for Academic Integrity Policy violations must apply for readmission to the Board of Academic Standards guidelines. Students suspended for academic dishonesty cannot transfer into UIS any credits earned during the dates of suspension. Readmission applications must be approved by the Academic Integrity Council.
    • Dismissal from the university.

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Hearing Panel Processes

  • The purpose of a hearing is to explore and investigate allegations of violations of the Academic Integrity Policy and to reach an informed conclusion as to whether a violation has occurred, and, if so, what sanction is to be imposed. All persons at a hearing are expected to assist in a thorough and honest exposition of all related facts. Academic Integrity Council hearings are not legal proceedings.
  • The sequence of a hearing is controlled by the nature of the alleged violation and the information to be examined. The presiding officer determines the most reasonable approach, but he following steps are generally recommended:
    • The faculty member reporting the alleged violation and the student will briefly present their respective cases, including any relevant information and arguments. In addition, the faculty member may recommend a sanction.
    • Only witnesses with direct knowledge of the allegation or those offering documentation bearing on the case will be called.
    • Members of the hearing panel may request additional information or persons, as needed.
    • The faculty member reporting the alleged violation and the student will briefly present their closing statements.
    • The hearing panel will meet privately to discuss the case and determine whether a violation occurred based upon the evidence provided.
    • If the student is found to have violated the Academic Integrity Policy, the hearing panel will independently determine the appropriate sanction for the violation.
    • The presiding officer will provide the referring faculty member, the student, and the Provost with a written report of the facts found, identifying parts of the policy that have been violated and describe the sanction to be imposed.
  • The hearing panel presiding officer will ensure the following of these rules:
    • The student may be accompanied by a person of his/her choosing for emotional support only if the support person is not a party in the case. This support person will not be able to participate actively in the hearing in any manner.
    • Hearings will be audio recorded for the purposes of the hearing panelís deliberation and any Academic Integrity Council appeals. The recordings will be maintained for a minimum of five years.
    • Hearings will not be open to the public or other ìinterestedî persons. Attendance to hearings is at the discretion of the presiding officer.
    • The presiding officer may remove any persons from the hearing who disrupts or impedes the investigation, or who fails to adhere to the rulings of the presiding officer.
    • The presiding officer will direct that persons, other than the student, who are called upon to provide information, be excluded from the hearing except for the purpose of reporting information pertinent to the investigation.
    • Hearing panel members may conduct private deliberations at such times and places as they deem proper.
    • Failure to appear before the hearing panel will not preclude the panel from hearing evidence and determining outcomes.
    • It is the responsibility of the person desiring a witness to ensure that the witness appears. Written statements by witnesses should not be used unless the individual cannot reasonably be expected to appear. Any written statement must be dated, signed by the person making it, and witnessed by a UIS employee. The hearing panel, as general practice, will not be delayed due to the unavailability of a witness.
    • A hearing is not a trial. The hearing panel will consider all relevant, probative, and credible evidence. The presiding officer determines what evidence will be considered.

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Failing Grade With Transcript Notation of Academic Dishonesty

  • A failing grade will be recorded on the studentís transcript with the notation ìfailure due to academic dishonesty.”The failing grade” with a notation will be treated in the same manner as a comparable failing grade for the purposes of grade point average, course repeatability. And the determination of academic standing.
  • A student may file a written petition to the Academic Integrity Council to have the notation of academic dishonesty removed. The decision to remove the notation requires a majority vote of the Academic Integrity Council provided that:
    • At the time the petition is received, at least twelve months have lapsed since the grade and notation was imposed; and,
    • At the time the petition is received, the student has successfully completed a university sponsored non-credit seminar on academic integrity; or for persons no longer enrolled at the university, an equivalent educational activity to be determined by the Academic Integrity Council; and
    • The Provost’s Office certifies that no reports have been received indicating that the student has been found responsible for another violation of the Academic Integrity Policy at the university or any other institution.
    • Prior to making a decision, the Academic Integrity Council will review the record of the case, and consult, if possible, the referring faculty member who originally reported the violation. If the Academic Integrity Council denies the petition, the student cannot submit another petition for two years, unless the Academic Integrity Council specifies an earlier date.

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Subsequent Allegations

  • In the event a student commits a subsequent violation of the Academic Integrity Policy, the Provost automatically refers the case to the hearing panel.
  • Normally, a second finding of academic dishonesty will result in suspension for one to two full semesters (excluding summer terms), or permanent dismissal from the university.
  • Suspension for academic dishonesty will normally happen immediately. In the case of appeal, the suspension is held in abeyance until the appeal process is complete.
  • In the event of extraordinary circumstances, the hearing panel has the right to assign a lesser sanction or delay the suspension.

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Appeals

  • The appeals panel will consist of two faculty and one student members of the Academic Integrity Council selected by the chair. A typewritten and signed appeal, including the reason(s) for appeal and supporting documentation, must be received by the chair of the Academic Integrity Council within ten business days of receipt of the hearing panel decision.
  • The decisions fo the appeals panel are final and cannot be further appealed.
  • Appeals are limited to one or more of the following three conditions:
    • There is new and significant evidence which was not available for the hearing panel and which may further clarify and support the defense of the student.
    • There is clear reason to believe that the sanction imposed is inconsistent with the seriousness of the violation.
    • There is substantial credible evidence that the initial hearing was not fair or impartial, or that the established process was not followed.

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