C. Other Teaching-Related Information
19. Cancellation of Class for Severe Weather Conditions
21. Faculty Development Sessions
22. University Policy on Course-Related Activities and Materials
23. Copyright Policy
24. University Policy on Research-Related Data Collection Involving Human Subjects
The UIS campus does not close due to inclement weather except under the most extraordinary conditions. A decision to cancel classes due to inclement weather is made separately from the consideration to close the campus, so it is possible that classes would be canceled but the campus would remain open for other business. It is also generally assumed that if classes on campus are canceled, online classes would not be interrupted.
If severe weather threatens, the announcement to cancel classes or close the campus is posted officially on the UIS website and broadcast on WUIS/WIPA radio and 89.3 FM). Official information will also be available on the main UIS switchboard, 217-206-6600, and delivered to faculty, staff, and students through official UIS email. Other media will be provided information, but those media are not official sources. Ordinarily, when threatening weather begins during the day, the decision to cancel evening classes is made by 3 p.m., and when the inclement weather begins during the night, the decision to cancel classes for the day is made by 6 a.m. Decisions about class cancellations may be made at any time if the situation makes it necessary.
Because UIS students commute from various locations, weather conditions may vary between their home area and the Springfield campus and/or the Peoria Center. If classes are not canceled and a student believes that travel will be dangerous, the student should make the appropriate personal decision and notify his/her instructor of a planned absence from class. Instructors are advised to abide by each student’s judgment in such cases. If classes are in session but an instructor believes his/her travel to campus will be hazardous, the instructor should notify students by official UIS email of any class cancellations at least three hours prior to the start of class, with a copy to the department and dean’s offices. Instructors should admonish students to routinely check their official UIS email accounts. Instructors are also encouraged to consider alternate delivery modes to ensure the class session can be held.
If an emergency precludes you from coming to campus, you may wish to consider using Microsoft Lync to conduct a remote, live session with your students. Lync is available to all faculty, staff, and students at UIS. It provides for text, audio, application sharing, and video communication with record capabilities. To set up Lync for your class:
a. Attend one of the brief training workshops offered by ITS or COLRS during which you will be shown how to use the tool on your computer (Mac or PC) at work and at home. If none of the workshops fit your schedule, feel free to contact either unit.
b. Inform your students via email, Blackboard, or in class that they may want to install the free Lync Attendee application ahead of time, though they will be prompted to install the app when they click on the link to join the session. The ITS Help Desk will provide assistance as needed.
Then, at the time of your choosing, you can send a meeting request to the class and your students can meet you online. Read more about Lync at UIS at www.uis.edu/informationtechnologyservices/iss/mslync.
For more information, please visit www.uis.edu/emergencies/weather/
Any serious injury or illness should be reported to the Campus Police (206-7777 for emergencies). The UIS Police Department has a direct line to paramedics and ambulance service and can render first aid and CPR. Please be prepared to give your name, describe the nature and severity of the problem, and provide the campus location. If 7-911 has already been called, phone the Campus Police so they can meet and direct the ambulance to the appropriate location.
Any dangerous, suspicious, or criminal activity should also be reported to the Campus Police immediately. Non-emergency calls to the Campus Police for assistance or information should be directed to 206-6690. More information about services can be accessed at www.uis.edu/police. Please be sure to review the following websites for important information about UIS-Alert, emergency response procedures, and campus emergency response plans:
New Faculty Orientation includes an extended program of faculty development sessions offered throughout the academic year, in association with the Faculty Development Office. Faculty members who participate in at least eight different sessions during the course of the year will receive a certificate of recognition signed by the Provost. Specific dates, times, and locations will be announced throughout the semester.
Many faculty members routinely include copies of articles, in-class exercises, interviewing or observation assignments, small research exercises, and field trips within the structure of our courses. Although the vast majority of exercises and materials are traditional and expected forms of educational activities, it is important to note that the University has policies concerning copyright compliance, physical safety regulations, and ethical guidelines for the protection of research participants, and these must be considered when planning certain teaching/learning activities.
- Contact Diane Rumme, Campus Environmental and Safety Officer (217-206-8062, firstname.lastname@example.org), regarding use of any chemicals for in-class demonstrations
- Contact Kathleen Furr, Assistant Director of Research Administration (217-206-7409, email@example.com) for information about exercises in which students will interview, survey, or observe others who are not students in the course
- Contact your department chair or dean’s office before planning field trips involving group travel, and any other activities for which there might be safety, legal, or ethical concerns
Faculty members should make sure that their course-related procedures comply with copyright law, include appropriate safeguards, and conform to University guidelines for informed consent as necessary. Links to guidelines and permission request forms are available on the Copyright Compliance page of the Academic Staff Handbook. Faculty are encouraged to consult with their department chair if they have questions or concerns about a planned educational activity for their courses. Items of concern include:
- Multiple copies or multiple chapters of protected materials for which you do not have written permission to copy from the copyright holder
- Media obtained from sources other than Brookens Library
Brookens Library can help with providing items available to students via their course reserve system. More information on library support services can be found at libguides.uis.edu/faculty.
Research projects involving human participants and conducted by UIS faculty members or students must be reviewed by the Human Subjects Review Officer and, in some cases, by the Institutional Review Board. Faculty members should consult with their department chair or Cecilia Cornell (217-206-7230) in the Provost’s Office, PAC 525. More information on research-related policies can be found under the University Research Policies at www.uis.edu/grants.