Graduate and Undergraduate Catalog
Year 2006 - 2007
Financial Assistance for ALL STUDENTS
The UIS Office of Financial Assistance coordinates federal,
state, institutional, and private financial aid programs.
Undergraduate students, except those entering UIS as first-time
freshmen, must transfer at least 30 credit hours to UIS to be
eligible for financial assistance. Students pursuing a master's
degree or graduate certificate must have earned a bachelor's
degree - doctoral students must have earned a master's degree
- and proof of that degree must be on file with the Office of
Assistance is available in the form of grants, tuition waivers,
assistantships, scholarships, loans, part‑time employment, and
veterans' benefits. Applications for all forms of assistance can be
obtained from the Office of Financial Assistance unless otherwise
specified. Students are encouraged to apply as early as possible
for all forms of assistance and it is recommended that the federal
application (FAFSA) for the award year that begins each August be
completed as soon as possible after January 1 each year.
For additional information, contact the Office of Financial
Assistance by visiting UHB 1015, call (217) 206‑6724, or go to
The Office of Financial Assistance must certify military veterans
for benefits (GI Bill, Illinois National Guard, Illinois Veterans
Grant, MIA/POW, Vocational Rehabilitation). A Request for Benefits
form must be filed with the UIS certifying official each term the
student wants benefits to be processed. Additional paperwork may be
required depending on the type of benefit. Contact the Office of
Financial Assistance to find out about the documentation required
for a specific benefit.
Student veterans must also notify the office of any change that
affects the amount or disposition of benefits. These include changes
in address, academic status (withdrawals, added classes, etc.), and
number of dependents (through marriage, divorce, births, deaths,
Illinois Veterans Grant
Students seeking this benefit must have been in active
military service for at least one year unless discharged for medical
reasons. All discharges must be honorable. Students must have
resided in Illinois within six months of entering the service and
must return to Illinois within six months of leaving the service.
To apply, complete an application through the Illinois Student
Assistance Commission (ISAC). Application forms can be obtained
from the Office of Financial Assistance or downloaded at
ISAC has processed the application, students will be mailed an award
letter certifying the amount of eligibility. This award letter
must be submitted to the UIS Office of Financial Assistance prior to
the end of the semester of enrollment.
Illinois National Guard Grant
To apply for a National Guard Grant, the student must be on
active-duty status and must have served in the Illinois National
Guard for at least one year. Applications for this grant may be
obtained from the Office of Financial Assistance or from the unit of
service, or download one at
www.collegezone.com. Applications are renewable each year and
must be processed by the Illinois Student Assistance Commission (ISAC).
ISAC must receive all applications by the following deadlines: fall
semester - October 1; spring semester - March 1; summer term - June
Federal and state financial assistance programs
Pell, SEOG, Work-Study, Federal Student Loans, Perkins Loans,
PLUS Loans, Monetary Award Program Grant To receive
assistance from most federal and state programs, students must meet
all eligibility requirements set forth in the Higher Education Act
as amended. These requirements include approved citizenship status,
enrollment level, status as a regularly admitted student pursuing a
degree (graduate students should also refer to the section
concerning Conditional/Provisional Admission for Graduate Programs),
enrollment in coursework required for that degree, and satisfactory
academic progress (refer to the Satisfactory Academic Progress
Policy section). Most financial aid programs have maximum time
frames or limits based on cumulative or lifetime assistance from the
program or on number of hours attempted. The student must complete
the Free Application for Federal Student Aid (FAFSA) every year that
he or she wishes to receive financial assistance.
Institutional Tuition Waivers, Grants, and Student Employment
Each year the campus provides a limited number of tuition
waivers made on the basis of demonstrated financial need. The
Student‑to‑Student Grant program is funded with voluntary student
contributions and matching state aid. Awards are given to
undergraduates with financial need. A job center is located at the
Office of Financial Assistance website (www.uis.edu/financialaid)
which lists student work opportunities both on and off campus.
Students must be enrolled in at least six semester hours to be
eligible for on‑campus employment. Documentation establishing
identity and citizenship is required to comply with regulations of
the Immigration and Naturalization Service.
UIS Student Emergency Loan Fund This fund provides
short‑term loans to students who meet the Standards of Satisfactory
Academic Progress requirements and who are also enrolled at least
half time (a minimum of six credit hours). Except in cases of
extreme emergency, loans are limited to students working on campus
and/or those with expected financial aid. There are limitations on
the number and amount of loans that a student can receive. Loans are
Institutional Scholarships There are approximately
100 privately supported institutional scholarships and awards
available to qualified UIS students. Students must submit
applications for institutional scholarships to the Office of
Financial Assistance unless directed to specific programs. Visit the
UIS Office of Financial Assistance website at
for a current list and details on how to apply.
Application Procedures for Financial Assistance
To be awarded most types of state, federal, and institutional
need‑based financial assistance, the student must complete the Free
Application for Federal Student Aid (FAFSA) or the Federal Renewal
Application indicating UIS (school code 009333) as a
The FAFSA can be obtained from the Office of Financial Assistance
or accessed and submitted online at
www.fafsa.ed.gov. The Federal
Renewal Application is available at
www.fafsa.ed.gov to students
who applied for federal assistance the previous academic year. Both
applications include instructions for submitting the information
electronically to the federal processor, who will send the results
directly to UIS and, for Illinois residents, to the Illinois Student
Assistance Commission, initiating a state application. Additionally,
students must meet the following requirements:
1. Be fully admitted to UIS as a degree‑seeking student.
2. Enroll in at least six hours that lead to that degree.
3. Make satisfactory academic progress measured by completion
rate, GPA, and maximum time frame (applies to returning students
only). Refer to the Satisfactory Academic Progress Policy section
of this catalog for additional information. The standards of this
policy are established by the U.S. Department of Education and may
differ from the academic policies of the University.
4. Respond to any request for information from the Office of
Financial Assistance. As a result of applying for federal
assistance, the student may be selected by the federal processor or
state agency for additional documentation.
Critical Dates Affecting Financial Assistance
Applicants for need‑based assistance should be aware of the
February 15 - Deadline to apply for institutional
scholarships for the upcoming year.
March 1 ‑ Application for fall semester assistance should be
initiated to ensure consideration for all forms of aid.
April 15 - Last day to submit paperwork to be considered for
spring semester assistance.
April 15 ‑ Applications due for upcoming summer term.
May 1 ‑ Applications should be complete (including results of
needs analysis) to ensure consideration for all forms of assistance
for the upcoming fall semester.
June 15 - Last day to submit paperwork to be considered for
summer term financial assistance.
October 1 ‑ Application deadline for upcoming spring semester
to ensure consideration for all forms of assistance.
November 15 - Last day to submit paperwork to be considered
for fall semester assistance.
Consequences of Complete Withdrawal for Aid Recipients
Recipients of Title IV (federal) financial assistance are
considered to earn their aid award by attending and/or completing
course work. For students who withdraw (i.e., drop all courses) from
UIS during any term before that term is 60 percent complete as
determined by the Department of Education calculation process:
* the percentage and amount of federal aid earned will be
* the amount of federal aid to be disbursed or returned will be
* unpaid institutional charges will be billed, and
* the student may owe a repayment if the federal aid disbursed
exceeded the percentage the student earned.
In addition, any financial aid (federal, state, or
institutional) available to students who completely withdraw during
any term will automatically placed on financial aid cancellation.
This means that these students are ineligible for financial
assistance during subsequent terms of enrollment until they register
for a minimum of six (6) credit hours at their own expense and
complete all classes in which they enroll, earning no less than a C
(2.00) in all classes for undergraduates, or no less than a B (3.00)
in all classes for graduate students.
In accordance with federal regulations, financial aid will
pay for ONE repeat enrollment in a class if the student initially
earned a letter grade (A, B, C, D, or F), or a grade of NC. This is
done on the premise that students are seeking to improve the
original grade for that class, as well as to improve their
cumulative grade-point average.
The Office of Financial Assistance at UIS will not pay for
repeat classes for which a grade of incomplete (I) was previously
All enrollments in a class will count toward the total number
of attempted credit hours when a student's completion ratios and
maximum time frames are calculated to determine satisfactory
academic progress (refer to the Satisfactory Academic Progress
Policy section for additional information).
Conditional/Provisional Admission for Graduate Programs
A student must be fully admitted into an eligible degree
program and enrolled as a regular student in order to receive
financial aid. A "regular student" is defined as one who is
enrolled or accepted for enrollment for the purpose of obtaining a
degree or certificate offered by the University of Illinois at
Springfield. UIS makes exceptions to this standard for students who
have been conditionally admitted.
Graduate students are occasionally admitted to UIS
conditionally to allow them to complete specified prerequisite
courses before they are fully admitted to their program. These
students may receive financial aid as long as they meet all other
financial aid requirements (e.g., satisfactory academic progress),
but they must successfully complete their prerequisite coursework
within one calendar year (12 months). After that time, they must be
fully admitted into the program to begin or continue receiving
Provisionally admitted students are not eligible to receive
Satisfactory Academic Progress for Undergraduate and Graduate
In accordance with the Higher Education Act of 1965, as
amended by Congress, the University of Illinois at Springfield has
established a minimum Standards of Academic Progress (SAP) policy.
ALL federal, state, and institutional financial aid programs
administered by UIS are covered by this policy. The complete SAP
policy is available at www.uis.edu/financialaid; students are
encouraged to read and understand the policy.
Students will be considered as making satisfactory progress
if they meet ALL of the following requirements. Failure to comply
with any one may result in a loss of financial aid eligibility.
Rate of completion requirement
A student must earn a minimum number of credit hours each
year to graduate within a specified time frame. A maximum number of
semesters is allowed for the student to complete work toward a
degree. Withdrawing from the university or repeatedly dropping
courses may affect the student's ability to maintain minimal
academic progress and could jeopardize financial aid eligibility. The chart below illustrates the minimum acceptable percentage of
hours completed that undergraduate and graduate students can have to
maintain satisfactory progress for financial aid purposes. (Note:
Completion Rate refers to the percentage of hours completed in
relation to hours attempted.)
Hours attempted (includes transfer and repeated hours):
0-30 31-60 61-90 91+
Percentage of completed (Completion Rate):
50% 60% 70% 80%
Hours attempted (includes transfer and repeated hours):
0-12 13-24 24+
Percentage of completed (Completion Rate):
50% 60% 75%
Grade-Point Average Requirement
Undergraduate students: A student must remain in good
academic standing by earning a minimum cumulative grade-point
average (GPA) of 2.00 (C) or better on a 4.00 scale as determined by
Graduate students: A student must remain in good academic
standing by earning a minimum cumulative grade-point average (GPA)
of 3.00 (B) or better on a 4.00 scale as determined by the
Maximum Time Frame Requirement
Undergraduate students: Students are expected to complete
degree requirements within 12 semesters of full-time enrollment. Every semester of enrollment is counted, regardless of whether or
not the student completed the semester. Transfer hours from other
institutions will count toward the maximum 12 semesters (12 transfer
hours = 1 semester). In addition, hours earned from repeated
courses will be counted in the calculation of hours attempted. An
undergraduate student cannot receive financial aid for more than 144
Graduate students: Students are expected to complete degree
requirements within 150% of the specified program of study. (For
example: A master's degree in management information systems is
comprised of 44 credit hours. Students may receive financial
assistance for no more than 66 attempted credit hours if they are
pursuing this degree.) Transfer hours from any institution will
count toward the maximum time frame. In addition, hours earned from
repeated courses will be counted in the calculation of hours
attempted, as well as all other attempted hours.
Financial Aid Probation
Satisfactory Academic Progress (SAP) is reviewed at the end
of each semester. Students who fail to meet the policy will be
placed on financial aid probation during the next semester you
attend. Students may still receive financial assistance while on
financial aid probation; however, all Satisfactory Academic Progress
requirements must be met to continue receiving financial assistance
during subsequent semesters of enrollment. Failure to meet even one
SAP requirement will result in cancellation of financial aid.
Financial Aid Cancellation
A student's financial aid may be cancelled for any of the
* Failure to make progress toward the minimum cumulative GPA
during the semester(s) of probation (2.00 for undergraduate students
and 3.00 for graduate students).
* Failure to meet the completion rate required during the semester(s) of probation.
* Complete withdrawal from the University during a semester for
which aid was received.
* Failure to complete all credit hours attempted during the
semester with a passing grade.
* Exceeding the maximum time frame for completing the degree.
Students placed on financial aid cancellation may file an
appeal. All appeals MUST be made in writing and addressed to the
Office of Financial Assistance. The appeal should include
documentation that will verify the circumstance(s) which impeded the
student's satisfactory academic progress. Examples of acceptable
documentation include medical records, a letter from a faculty
adviser, or a letter from an employer on company letterhead. Appeals
will be reviewed and decisions rendered by the Satisfactory Academic
Progress Appeals Committee, and the student will receive written
notice of their decision.
Financial Assistance – MASTER'S DEGREE STUDENTS
UIS provides or coordinates many paid internship
opportunities and scholarships for graduate students. Some of these
are described below. For additional information on merit and
need‑based financial assistance for graduate and undergraduate
students, see above.
General Graduate Assistantships
Graduate assistantships provide relevant educational
experiences in UIS' academic or public affairs programs. These
on‑campus internships offer opportunities to develop and apply
skills in research, curriculum development, data analysis, editing,
program evaluation, and coordination of special events. Preference
will be given to students who have not received a master's degree
within four years of beginning a graduate assistantship. The
graduate assistantship application deadline is March 15. In order to
be eligible for consideration, applicants must be admitted into a
UIS graduate degree program. To facilitate file completion and
admission, applicants are strongly encouraged to initiate the
application process at least two months prior to the graduate
assistantship application deadline. Files completed after March 15
will be added to the pool of eligible applicants after the first
round selection process is completed.
Graduate assistants receive a monthly stipend (taxable
income) and work 20 hours per week during the academic year. During
each regular semester GAs receive a tuition waiver of 8 to 12
semester hours, for an academic‑year total of 16 to 24. GAs who
served at least one full semester during the regular academic year
are eligible for a tuition waiver for six semester hours in the
subsequent summer term. The maximum tuition waiver for the academic
year is 30 hours.
For complete information, contact the Graduate Assistantship
Office in the Office of Graduate Studies, PAC 518, University of
Illinois at Springfield, One University Plaza, Springfield, IL
62703‑5407, phone (217) 206‑6544; e‑mail
firstname.lastname@example.org; or fax
Illinois Legislative Staff Intern Program
The Institute for Legislative Studies administers the
Illinois Legislative Staff Intern program, which provides
outstanding students with firsthand experience in the operations of
the Illinois General Assembly and opportunities for academic studies
and research in legislative politics and policy analysis.
Twenty to twenty-four legislative staff interns are assigned
either to the Illinois Legislative Research Unit or to one of four
leadership staffs of the General Assembly. The program lasts 10 1/2
months and requires full‑time work in the assigned office. Interns
are required to participate in an academic seminar during the fall
semester specifically designed for this program.
Interns receive a total of eight graduate credit hours,
tuition and fees, and student insurance coverage along with a
monthly stipend of $2,026 while they are in the program.
To be eligible for the ILSIP, applicants must have a
baccalaureate degree in any academic discipline, with a high-quality
undergraduate academic record. Applications are due February 1 each
year. For materials and further information, contact the Illinois
Legislative Staff Intern Program, PAC 466, University of Illinois at
Springfield, One University Plaza, MS PAC 466, Springfield, IL
62703‑5407, or call (217) 206-6574.
Graduate Public Service Internship Program
Located within the Center for State Policy and Leadership,
the Graduate Public Service Internship Program (GPSI) is ranked as
one of Illinois' premier governmental internship programs. For over
30 years this program has provided interns with the opportunity to
simultaneously begin a professional career while earning a master's
degree from the University of Illinois at Springfield. The program
is open to students with all academic backgrounds, including those
who have already earned an advanced degree.
The program is comprised of a 21-month internship placement
at a participating state or municipal agency for full-time UIS
graduate students. During the academic year (August 16 - May 15),
interns work 20 hours per week for a stipend of $850 per month,
while working full-time during the intervening summer term (May 16 -
August 15) for a stipend of $1,700 per month. Additional benefits
include nine credit hours of tuition waiver for the fall and spring
terms, an optional four-hour tuition waiver for the summer term, and
$300 per fiscal year for professional development activities.
GPSI is a competitive placement program; completing the
application process does not guarantee a placement. Application
deadline: March 15. Placements begin August 16. In order to be
eligible for consideration, applicants must be admitted to a UIS
master's or doctoral degree program. Applicants are strongly
encouraged to initiate the application process at least two months
prior to the GPSI application deadline.
For additional information, contact the Office of Graduate
Intern Programs, University of Illinois at Springfield, One
University Plaza MS PAC 514, Springfield, IL 62703‑5407; via e-mail
at email@example.com; or by phone at (217) 206-6158.
Whitney M. Young Fellowship Program
This program is a memorial to the late Whitney M. Young, Jr.,
former executive director of the National Urban League, educator,
and social activist. The program is aimed at helping the campus to
achieve a rich and diverse educational environment by increasing the
opportunities in graduate education for highly self-motivated
students who are underrepresented in graduate study at UIS. This
includes but is not limited to ethnic/racial minorities,
first-generation college students, and students from disadvantaged
backgrounds. The Fellowship program is designed to complement
graduate work with civic engagement in public affairs projects.
Fellows receive a monthly financial stipend of $825 for the
nine‑month contract period, and a tuition waiver (minimum of 12
graduate credit hours) during the fall and spring terms. Fellows
are eligible for a tuition waiver up to six semester hours for one
summer semester. Fellows must maintain a cumulative GPA of 3.00, as
well as fulfill all other requirements of the Fellowship Program.
For complete information, contact the Whitney M. Young
Fellowship Program/Graduate Program Office, Office of Graduate
Studies, PAC 518, University of Illinois at Springfield, One
University Plaza, Springfield, IL 62703-5407; telephone (217)
206‑6544; or visit the website at
Public Affairs Reporting Scholarships
Several scholarship programs are earmarked for graduate
students in the public affairs reporting program. The annual awards
are based on academic achievement, financial need, and potential for
a career in journalism. They are:
James E. Armstrong Scholarships, established in memory of the
late publisher of the Illinois State Register and the Illinois State
Journal, predecessors of The State Journal‑Register in Springfield.
Milton D. Friedland Scholarships, established in memory of
the late founder and general manager of WICS‑TV, NewsChannel 20 in
Springfield, and former community relations associate for the
Steven B. Hahn Reporting Scholarships, established by his
parents in his memory. Hahn was a legislative correspondent for The
State Journal‑Register and United Press International.
Robert P. Howard Scholarships, established by friends in
memory of the late capital correspondent for the Chicago Tribune.
Doug Pokorski Scholarships, established by his family and
friends in memory of Pokorski, a veteran reporter who covered higher
education and cultural affairs for The State Journal-Register.
Illinois Legislative Correspondents Association Scholarships
honor Burnell Heinecke, former Chicago Sun‑Times Statehouse
correspondent and former president of the ILCA; Bill Miller, former
director of the public affairs reporting program and a founding
member of the Illinois News Broadcasters Association; and deceased
For more information, contact the director of the public
affairs reporting program, (217) 206‑7494.
Financial Assistance – DOCTORAL STUDENTS
The University of Illinois at Springfield provides or
coordinates a number of federal and state financial assistance
programs; DPA students are eligible for some of them. For more
information, see above.
Doctoral Research Assistants
A limited number of doctoral research assistant positions may
be available each year to students who are pursuing the D.P.A.
degree full time. Doctoral research assistants participate in
research projects with faculty members individually and through the
Center for State Policy and Leadership. The application deadline to
ensure full consideration is March 1 for an appointment beginning
with the following fall semester. Applicants must simultaneously
apply for admission to the DPA program or must already have been
Doctoral research assistants receive a stipend of $18,000 for
the nine‑month academic year ($2,000 per month), plus a tuition
waiver for up to 12 hours during each regular semester and up to
eight hours in the summer session. For information on doctoral
research fellowships, please contact the Public Administration
program, PAC 418, University of Illinois at Springfield, One
University Plaza, Springfield, IL 62703‑5407; phone (217) 206‑6310;
fax (217) 206‑7807; or visit the webpage at